What’s in the box.
The workspace TVLDays runs.
Five capabilities. One system. Built for all sides of entertainment travel — agencies, agents, hotel partners, and touring crews working in the same workspace, in real time, against the same source of truth.
Get on the listThe five
What you actually use.
Rooming lists
One manifest, both sides editing it, updates flowing in real time.
02Tour day manifests
Travel, hotels, shows, per diems — drafted as the schedule comes in.
03Live quoting
Quotes in seconds. Pricing rolls into the manifest when the hotel confirms.
04Two-sided sync
Agent and hotel partner in the same workspace. No portals to log in to.
05Tour analytics
Spend, mix, market heat, cost per show — updated every time you book.
06Flight tracking
Live status, delay automations, gate change alerts — on every leg of every tour.
01 Rooming
One manifest. Both sides editing it.
The rooming list is the source of truth — and there’s only one of them. Agents and hotel partners edit the same manifest, in the same workspace, with changes flowing both ways the moment they happen.
- Real-time both-sides edit. When the hotel rep updates a room number or rate, the agent sees it instantly — no PDF round-trip, no “we updated this in v6” email.
- Type badges and row flags. Suite, King, Double; same-floor requests, comp rooms, pay-own. Everything that matters reads at a glance.
- Bulk operations. Shift dates across an entire block, swap room types, release held rooms — one action, one audit-logged change.
- Version history. Every change is timestamped and reversible. The 11pm Wednesday phone call has a paper trail.
Rooming list · Live
Strangewater
The Beacon, Austin · Mar 5–7
| # | Guest | Type | Total |
|---|---|---|---|
| 1 | Lukas Holm | Suite | $540 |
| 2 | Jamie Fielder | King | $190 |
| 3 | Anya Petrova | King | $380 |
| 4 | Marcus Vela | King | $380 |
| 5 | Soo-jin Park | King | $380 |
02 Manifests
Drafted as the day comes together.
Names, rooms, per diems, ground transport, doors, sets, load-out. TVLDays drafts the rundown so you spend the time on the calls and confirmations — not on rebuilding the spreadsheet at the gate.
- Vertical tour-day timeline. Travel legs, hotel events, and shows in chronological order — the same view your road manager wants on a phone.
- Per-diem markers per leg. Tracked automatically against the tour’s budget. No envelopes, no postcards.
- Embedded rooming on hotel events. Click a check-in event to see the rooming list inline, current as of the last sync.
- Pax markers. Full party / agent only / crew only / family pass — the system knows who’s on which leg.
Tour day · Sun Mar 1
Plant City, FL
Magnolia Sound Festival
-
7:20 am
Departure greeter × 4
-
9:00 am
ESC ESV × 1
-
3:00 pm
Check-in · InterContinental Houston
-
8:45 pm
Doors · main stage
03 Quoting
Seconds, not days.
Pre-built templates, hotel pricing pulled from the partner side, draft to send in under a minute. Hotel reps respond inline; agents don’t wait for the email that gets caught in spam.
- Templates for the patterns you run. Tour blocks, festival blocks, single-night holds — pre-loaded with the right room mix and the right per-diem assumptions.
- Hotel pricing live in the quote. The partner side fills rates as it confirms availability; the agent sees the totals update in place.
- One-click confirm to manifest. When the hotel marks a quote confirmed, the rooming list materialises automatically. No retyping.
- Audit trail per quote. Every revision, every counter, every confirmation — threaded against the tour, ready when reconciliation comes.
Quote · Q-2026-0042
The Beacon, Austin
9 rooms · Mar 5–7 · Strangewater
- King × 8 · 2 nts$3,040
- Suite × 1 · 2 nts$540
- Resort fee waived— $0
- Tax & occupancy$1,280
04 Two-sided sync
Both sides of the call. One workspace.
Agent on one side. Hotel sales rep on the other. The same screen. No portal the rep dreads. No PDF round-trip. No copy-paste between systems.
- Threaded comments per row. “Need same floor for guests 4–7” lives on the rooming row, not in a Slack DM that gets lost.
- Status semantics both sides understand. Confirmed, pending, blocked, released, cut — the same vocabulary a tour manager and a hotel rev manager already use.
- Notifications threaded by tour, not by inbox. Reps see what changed across all their tours; agents see what each hotel did across the whole tour.
- No login the rep dreads. Magic-link access for hotel partners, no password reset cycles, no “which portal was it?”
Same workspace
Strangewater · Mar 5
Agent
Anya at Trail Mix
Hotel
Marcus at the Beacon
05 Analytics
Numbers that update as you book.
Spend, mix, market heat, cost per show. Every quote, every pairing, every ground call rolls into one tour-wide picture — so you decide on the road, not in a spreadsheet on Monday.
- Live KPIs. Total room spend, average nightly rate, room-nights, cost-per-show forecast — tick up as confirmations land.
- Spend by category and by city. Hotels vs. flights vs. ground vs. fees. Austin vs. Nashville vs. Houston. Where the money actually goes.
- Nightly rate trend across the tour. Spot the spikes before you commit; renegotiate before the block closes.
- Market heat map. Twelve-city view of where the budget concentrates — useful when planning the next routing.
Tour analytics · Live
Strangewater
Feb 28 — Jun 14, 2026 · 32 shows
06 Flights
Eyes on every leg.
Every flight your tour touches, watched in real time. Gate changes, delay updates, status flips, taxi events — your team gets the alert before the artist’s plane stops at the gate.
- Live status sync. Pulled from FlightAware plus airline-direct feeds, updated within seconds of any change. No stale data, no copy-paste from the airline app.
- Delay automations. When a flight delays past your buffer, downstream events — ground transfer, hotel arrival, soundcheck call — re-time automatically and a notification goes to the right phones.
- Gate change alerts. Departure or arrival gate flips and the right people know immediately: ground crew, road manager, the driver waiting at the curb.
- Full activity history. Every change timestamped and audit-logged — so when someone asks “when did we know,” there’s a clean answer with a timestamp on it.
AS 1408 · Live
PDX → SEA
Hollow Ridge Tour · Wed, May 6
PDX
08:45
08:54 · +9m
SEA
09:48
10:11 · +23m
- Departure gate C15 → C13 5:44 am · auto-notified ground crew
- Delay updated 0 → 9 min 8:54 am · ground transfer re-timed
- Status flipped scheduled → active 9:20 am · tour day timeline auto-updated
What it replaces
The patchwork, retired.
- Excel rooming lists, v6_FINAL_FINAL Real-time, both-sides-editable manifest
- Hotel PMS portal logins One workspace, both sides
- Group texts about room changes Comments anchored to the row that changed
- PDF quotes emailed back and forth Inline live quoting, draft to confirm in seconds
- Monday-morning spreadsheet recon Analytics that update as you book
- Per-diem postcards from the road Tracked automatically per leg
- Calling the hotel rep at 11pm Notification sent, response inline tomorrow morning
- Refreshing the FlightAware tab on six tabs Live flight status on every leg, alerts when it matters
Beta opens October 2026.
Save your spot at the door.
The first 100 names get an early-access slot. We’ll email when it’s your turn.
Get on the list